Per my
conversation with Mr H…I am lead on managing the work required to get this in.
I am in micro management mode at this point. If you served with me in the
Marine Corps you would know that this is by far the worst place and position you
want to put me in…particularly at the last minute. I need everyone to check
their ego’s at the door and produce or become a casualty.
Ryan…you
were on the call so much of the below should resonate.
As a
preliminary matter the submission deadline is wrong. Attention to detail
should be the standard and someone not writing the proposal should be flea
combing this thing.
The
entire set up of this proposal is inconsistent with the feedback received from
DLA.
The
proposal needs to be restructured to reflect supply chain management from the
moment the supply is required to its delivery. Each step in the process needs
to be identified and the associated players, issues, and contingencies. The solicitation
should be a road map from inception to completion of the process. Someone
reading it should set it down and be without question as to how the fuel was
obtained, transported, safeguarded, delivered and managed. This will require a
significant amount of effort to retool for submission. The sections should
reflect step by step directions.
Commitment
letters need to be reviewed for detailed compliance. We need a head count on
letters ASAP and 3D needs to review all of them for DLA compliance….to include
trucking etc. It is not accurate to say the Tomskiy letter was the only one
non-compliant…it was the worst of the bunch….KO indicated none of the letters
were really adequate because they lacked required specificity.
We need
to attempt to obtain hard copy past performance…or at least confirm references
are willing to be references. This needs to happen ASAP as well.
What
are the prices? We need to know how they compare to local market pricing and find
the competitive range. I would like the prices in a separate e-mail broken
down.
I want
to see a reconciliation between the M clause and the proposal and an
explanation why anything/ if anything in the tender does not track.
I am
not in charge of task organization but I would anticipate that Ryan has the
money, Tracy has the process writing with support, Nathan has the past
performance piece with assistance from Ryan regarding information required and
someone else at 3d is chopping commitment letters.
If
someone or something isn’t going to produce or be resolved then they should
come up on the net immediately for management triage.
If
there are questions then send them to ALCON…ie everyone on the list. If you need
extra bodies to work on this I expect everyone to figure that out on their own
or ask.
No
guessing is allowed. All unanswered questions must be posted to everyone.
Complain after the submission not now because I don’t care right now.
-Eric
--
Eric
S. Montalvo
Attorney at Law
1800 Diagonal Road
Suite 210
Alexandria, VA 22314
eric@puckettfaraj.com
(703) 706-9566 Phone
(202) 285-5153 Cell
(202) 318-7652 Fax
DC ׀ CA ׀ MI ׀ VA
www.PuckettFaraj.com
Practice is limited to matters and proceedings before special
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From: Tracy Clark
[mailto:tracy.clark@3dglobalsolutions.net]
Sent: Saturday, October 09, 2010 12:24 AM
To: Ryan Shane; 'petroleum@arrowgsc.com'; 'me me'
Cc: 'Eric S. Montalvo'; 'n.ertel@arrowgsc.com'; Michael Dodd
Subject: RE: Sit-Rep 10_08_2010
Good
Morning Ryan,
I’ve
looked it over and made some revisions according to our discussions on the 0236
proposal final review. I also adjusted some wording in the quality
section. Everyone please review for comments and approvals.
Thanks
much,
VR,
Tracy Clark
One Source Global Solutions
Director of Fuel Operations
1185 Ave of the Americas Suite
1750
New York New York 10036
tracy.clark@3dglobalsolutions.net
Direct Dial: 866-238-6761 Ext.
1035
Fax: 866-238-6761
Middle East BlackBerry:
+93(0)793-284-536
This electronic message transmission contains information
from 3D Global Solutions which may be confidential or privileged
and is otherwise protected by law under the Electronic Communications
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From: Ryan Shane
[mailto:ryan.shane@3dglobalsolutions.net]
Sent: Thursday, October 07, 2010 8:58 PM
To: 'petroleum@arrowgsc.com'; 'me me'
Cc: 'Eric S. Montalvo'; 'n.ertel@arrowgsc.com'; Michael Dodd; Tracy
Clark
Subject: Sit-Rep 10_08_2010
Good Evening Sir,
·
Attached is the most updated version of the Technical Proposal for
0234. Please review and give your comments/input as soon as possible.
·
A new Amendment 6 has posted and we now have a 72 page count for
our proposal and the RFP deadline is extended to Oct 12, 2010 @ 2PM EST
·
Attached are Amendments 1-6 for Solicitation 0234. Please sign and
return the signatory page only for Amendments 1,2,3,4 and 6.
·
Amendment 5 needs the signatory page and the SF 1449 completed and
returned to put in our final OSP.
·
We are trying to find out if DLA is considering alternate supply
options but no response since attempt yesterday.
·
This RFP response date is Tuesday Oct 12, 2010 @ 2PM EST
From: Ryan Shane
Sent: Monday, October 04, 2010 5:07 PM
To: 'me me'; 'petroleum@arrowgsc.com'
Cc: 'Eric S. Montalvo'; 'n.ertel@arrowgsc.com'; Michael Dodd; Tracy
Clark
Subject: Sit-Rep 10_04_2010
Sir,
·
Attached is the most updated version of the Technical Proposal for
0234. Please review and give your comments/input as soon as possible.
·
Attached are Amendments 1-5 for Solicitation 0234. Please sign and
return the signatory page only for Amendments 1-4.
·
Amendment 5 needs the signatory page and the SF 1449 completed and
returned to put in our final OSP.
·
We are trying to find out if DLA is considering alternate supply
options
·
We are awaiting an answer on 0231.
·
This RFP response date is Monday Oct 11, 2010 @ 1400 EST
Good Evening,
Ryan Shane
Ryan Shane
Program Manager
1185 Ave of the Americas Suite
1750
New York, NY 10036
ryan.shane@3dglobalsolutions.net
Direct Dial 732.584.0609
Fax 866.238.6761
Cell 973.610.6797
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