[Date Prev][Date Next][Thread Prev][Thread Next][Date Index][Thread Index]

Forms for Mariam - No Time for Legal Research -- Proceed at own risk

H, attached. 

1. Employment offer. Does not include vacation since you didn't answer my question about whether or not it was paid vacation; although if I had time to research that maybe included in a definition of "exempted" employee. 
2. IRS rules attached on part time vs full time vs consultant employee. 
3. CALL Clarke & Sampson (Mr. Bill Howard - 703-683-6601, ext 115) to update Workman's comp insurance to include Mariam. Ask about whether the business insurance for the Alexandria Office covers her accidents/comps at her place of work. Update POLICY.
4. Apply for FOREIGN CORP status in MI (see attached, several steps plus fees).
5. Mariam to fill out I-9 Form; Haytham, copy her passport and/or two forms of ID (IAW with the I-9 Form attached) and include in PDF back to Nick and Me.  I DID NOT get a chance to check to see if the Firm is required to verify her citizenship status via eVerify (FEDERAL PROGRAM with FEDERAL legal penalties).  PLEASE CHECK.
6. Mariam to fill out Paychex Direct Deposit form AND attached a canceled Check to it.  Our Paychex Account Number is 0031-9531 and that number must be on all our correspondence and EMails. 
7.  Mariam to fill out Paychex New Employee information form (in attached Email). 
8.  Haytham:  Please provide her phone number that wasn't on the information you sent.  Additionally, please do not send SSN or banking info connected to an address or name via Email.  This could violate the privacy act.  
9.  Neal has access to the Google account to set up another Email (for $50 fee).  Suggest that it NOT be her name but something like MI-Office@puckettfaraj.com (info@puckettfaraj.com is already taken).  

10.  DECISION REQUIRED:  Suggest when she needs office supplies, that Nick order those for her via our system in ALEX so all accounting and expenses are captured.  Also suggest Nick and Neal work out the postage/shipping process with her too - again so we can capture ALL Costs and associate them with Clients.  

11.  If she is a 1099.  Here's that contract BLANK TEMPLATE (attached).  However, will require her to submit hours worked each week.  In fact, I don't think this applies.  BUT I ran out of time to VERIFY.  M


Attachment: ChamesseddineOfferLtr6Aug10.doc
Description: MS-Word document

Attachment: IRS-RulesConsult-v-Employee-6Aug10.docx
Description: application/vnd.openxmlformats-officedocument.wordprocessingml.document

Attachment: MI-ForeignCorp-Instr.pdf
Description: Adobe PDF document

Attachment: I-9-Instructions.docx
Description: application/vnd.openxmlformats-officedocument.wordprocessingml.document

Attachment: I-9-DHS.pdf
Description: Adobe PDF document

Attachment: m-274.pdf
Description: Adobe PDF document

Attachment: PayChexDirectDepForm.pdf
Description: Adobe PDF document

--- Begin Message ---
Title: Employee Information Form

Employee Information Form
 
 

 

(Payroll Specialist)
 
 

 
 
 


(Payroll Specialist)
 
Client Number ________             Attention _ __________     Date __________

                  

                    [   ] New Employee

                    [   ] Change Of Information for Current Employee

                    [   ] Rehire Of Old Employee    Employee Number __________)

 

Employee Name (Last / First / Middle)         _________________________________

                                                                    (The Name As Shown On Their Social Security Card)

Address ____________________________________________________________

City & State __________________________ Zip Code ____________________

Social Security Number _____-______-_______ (New Employees Will Not Be Added Without One)

Employee Type               [   ] W2                           [   ] 1099 (Independent Contractor)

Department Number ___________________ Pay Frequency ______________

Per Pay Period Salary    _____________     Annual Salary ___________________

Hourly Rate 1 ________            Marital Status (check one)                 

             Rate 2 ________          Single                   Married

             Rate 3 ________          Married Withholding At Single Rate

Birth Date _______________________         Hire Date ________________________

Federal Exemptions ________  Additional $$ ________  Flat $$ ________

If exempt, do you have a VISA?  _______ (if yes, you must send copy to PAYCHEX!)

Should State Tax Be Withheld?          [  ] Yes                          [   ] No

If Yes, Which State? ____________        

State Exemptions ________               Additional $$ ________  Flat $$ ________

State Where Employee Works (SUI)                              ________________________

County Where Employee Lives (Maryland Only)   ________________________

Fax to (703) 207-9549. Please Note That Paychex Does Not Require Federal W4’s Or W5’s, State Withholding Forms, I-9, Social Security Cards, Or Driver’s Licenses. For Direct Deposit, Send An Authorization Agreement And Voided Check.  IF THE EMPLOYEE HAS A VISA, YOU MUST SEND IT TO PAYCHEX BEFORE PAYING THE EMPLOYEE!!!!!

 

Additional Information / Adjustments

______________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

The information contained in this message may be privileged, confidential, and protected from disclosure. If the reader of this message is not the intended recipient, or any employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to the message and deleting it from your computer.

--- End Message ---

Attachment: 1099-Work-FA-Template.doc
Description: MS-Word document